Documentation
RFQ Management
Create and manage Requests for Quotation.
RFQ Management
RFQs (Requests for Quotation) are the starting point of the procurement cycle.
RFQ Types
| Type | Direction | Description |
|---|---|---|
| Purchase RFQ | You → Supplier | Request pricing from suppliers |
| Sales RFQ | Customer → You | Customer requests pricing from you |
Creating a Purchase RFQ
- Navigate to RFQ
- Click New RFQ
- Add items you need quoted
- Select one or more suppliers
- Set response deadline
- Send the RFQ
RFQ Lifecycle
Draft → Sent → Partially Responded → Fully Responded → Closed
- Draft: Being prepared
- Sent: Delivered to suppliers
- Partially Responded: Some suppliers have responded
- Fully Responded: All suppliers have responded
- Closed: RFQ evaluation complete
Evaluating Responses
Compare supplier responses side by side:
- Price comparison per line item
- Lead time comparison
- Total cost analysis
- Historical pricing data
Converting to Order
After selecting the best offer:
- Accept the winning quote
- Convert to purchase order
- Notify other suppliers of the outcome
Receiving Sales RFQs
Customers can send RFQs through:
- Portal: Self-service RFQ submission
- Email: Parsed and imported automatically
- Manual: Entered by your team
Respond by creating a sales quote linked to the RFQ.